The examination in their duty hall. II. Invigilators

The task of
the invigilator is to invigilate and manage the examination observing the
standards directed by the Ministry and the Control Committee.  He/ she is responsible for monitoring
students while taking exams and ensuring proper exam protocol and etiquette. Hence,
the invigilator shall act with the utmost vigilance to keep the decorum of the
exam hall. Students are examined by an invigilator appointed by the Control
Committee. The invigilator shall serve the directions of the Committee to
eliminate any complaint either from the side of examinee or the Committee. The
invigilator must know how long the test will last and must ask the control
committee or the chief invigilator what is expected of him/her and what
policies and protocol he/ she will have to enforce.

    
I.       
Invigilation
staff should not be directly related to, teaching, helping, or having any other
relationship with any candidate sitting for an examination in their duty hall.

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II.       
Invigilators
are to report at the centre at least ten minutes before the commencement of the
examination.

 III.       
Invigilation
staff is to wear clean, comfortable clothing with soft sole shoes and avoid
shoes which make excessive noise, such as those with high heels.

 IV.       
The
invigilator shall guide the students to their allocated seating, if there are
any, or shall allocate the seating by himself or herself for the candidates.
And make sure the candidates are seated according to the invigilator’s seating
plan.

  
V.       
Any
unauthorised properties such as, mobile phones, bags, books or any electronic
devices should be collected and kept away from the reach of candidates.

 VI.       
Disturbances
to candidates are to be avoided wherever possible. Talking with candidates or
other staff is strictly prohibited unless this is necessary and related to the
running of the examination.

VII.       
Invigilators
are not to use their phones, read books, chat, or perform other
non-invigilation tasks.

VIII.       
Invigilators
and corridor supervisors are to survey the area they are responsible for. Their
presence must be felt. Where there are two or more invigilators in a room, both
invigilators should not be sitting down at the same time.

 IX.       
Invigilators
are to keep calm in all situations.

  
X.       
Candidates
are not to be shouted at or judged.

 XI.       
During the
exam all invigilators must be alert, move around the room and supervise the
candidates to make sure they do not cheat or distract other candidates.
Invigilators should look out for candidates who may be using electronic
devices, including smart watches, and for any other irregular behaviour, such
as clicking pens during multiple choice exams.

XII.       
Try not to
have the students leave the room except for emergencies.

XIII.       
Do not
simply read and sit at the front of the classroom. Walk up and down the aisles
and scan the room to discourage cheating.

XIV.       
If you
suspect a student is cheating, first watch them closely and take notes. Then
hover near them a minute. This discreet gesture may warn the student and
discourage this behaviour.

XV.       
Try not to
publicly embarrass the student.

XVI.       
The
invigilator must complete the attendance register, adding the names of any
candidates not listed to the bottom of the document and shall sign the report
for further reference. Failed to do so, the chief invigilator and the exam hall
invigilator shall be called for explanation.

XVII.       
The
invigilator must make sure that the question paper packets are the correct ones
and that they are intact. If any of the question paper packets are damaged
or open you must complete and return ‘Before
the Exams Form’.

XVIII.       
No student
can write the exam using a pencil. Found so, his/ her paper will be
disqualified for evaluation. The invigilator shall make the announcement before
the commencement of the exam regarding the conditions of exam.

XIX.       
No
invigilator can use the pencil to write a report or a comment during the exam.

XX.       
No
invigilator can entertain any kind of unnecessary or irrelevant communication
with the student. The decorum of the exam hall must be observed by any means of
action. Any complaints shall be reported to the chief invigilator without
affecting the functioning of the exam.

XXI.       
Invigilators
should be aware of any suspected malpractice that takes place during the exam,
and is responsible for reporting any suspected malpractice to the Control
Committee with a filled-in Malpractice
Report along with the signature of the chief invigilator.

All
invigilators must clearly be briefed about the rules and regulations of the
examinations. The Control Committee shall provide the necessary documents for
the support and reference of invigilators. The chief invigilator must be
available on the floor for immediate assistance and guidance.

If any faculty
or the members of the administration visit the examination hall, then they:

    
I.       
Must
not discuss the content or clarify the rubrics in exams papers with students;

  
II.       
Should
co-operate with the Chief Invigilator and other invigilation staff to ensure
the smooth running of the examinations;

 III.       
Should
carry out their duties in such a way as to cause minimum disturbance to
examination candidates.

x

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